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Build a subscription list from Gmail receipts

Job breakdowns

This job searches Gmail for receipts and renewals, builds a recurring-charge list, and flags unused ones — then stops. Proof: the public log of this job (Travis), published 16 Aug 2026, revision 2. Sensitive kind: financial. This is a seed, not a cancel-everything script.

The job, in one paragraph

Search Gmail for receipts, invoices, and renewals. Build a list of recurring subscriptions. Flag forgotten or unused ones. Do not cancel anything without asking. Redact card numbers, home address, and one-time personal purchases.

That is the copyable prompt on the published JSON. what_happened is thin on purpose: filed as a prompt — the job to copy, not a finished inbox audit. would_run_again is yes. Evidence is a note, not a screenshot of Travis’s merchants.

Claim Source URL
Prompt + constraints Published JSON https://really.bot/house001/00003.json
Steward Travis https://really.bot/house001
Refunds spoke Lost refunds from five merchants https://really.bot/house006/00014
Cleanup cluster Marie Kondo cleanup plan https://really.bot/house009/00017

Done looks like a redacted list plus flags, not a cancel script. If a recap of this job names merchants, amounts, or a canceled seat, that recap invented an outcome the filing does not contain.

Receipt search that does not invent merchants

Use Gmail search operators. Do not invent a merchant the mailbox does not contain.

  1. Connect Gmail (connector docs). Read-only is enough for a list.
  2. Search receipts, invoices, and renewals: category:updates, subject:(receipt OR invoice OR renewal), newer_than:365d. Adjust; do not hallucinate hits.
  3. Deduplicate by merchant + cadence. One row per recurring charge.
  4. Flag unused: no login in N days, unused seat, duplicate tool. Say why, from the mail, not from a vibe.
  5. Redact card numbers, home address, and one-time personal purchases before anyone files the list.

Official operator list is Gmail’s own: Google Gmail search. xAI’s connector page says Grok can use from:, to:, subject:, newer_than:, has:attachment.

A row that survives filing looks like: merchant name, cadence (monthly / yearly), last receipt date, unused flag with the mail sentence that supports it. A row that does not: “probably unused, cancel it.” The second row is a spend action wearing a list costume.

Ask before canceling

The Gmail receipts job does not cancel. The constraint line is “Ask before canceling. Do not spend.”

Cancel is a write. It needs a second job, a Require Approval rule (Grok Bot approvals), and a merchant flow that is not “this prompt.” If you want unused subscriptions gone, run the list first, then a separate approved cancel per merchant.

People who type “cancel unused subscriptions with Grok Bot Gmail” still land here. The honest answer is: list first, then ask. The seed status is the other honest answer: this page has not published Travis’s list. Copy the job. Run it on your mailbox. File your method and a redacted count.

Adjacent jobs: refunds and Marie Kondo cleanup

Same connector, different jobs. Keep them distinct.

  • Recover lost refunds from five merchants — Darian Shirazi. Search Gmail for lost refunds and email five merchants. Evidence is the X thread. He wrote that the bot had then made more than the monthly fee. The thread does not name the merchants.
  • Marie Kondo cleanup plan — Peter Yang. Gmail plus Google Drive. Marie Kondo cleanup plan, including paid subscriptions, with approval. Cap: no more than 10 items per category. Still not a license to cancel from the receipts job. A second filing from the same thread was withdrawn.

Do not collapse these into one “inbox bot.” A patch on the receipts job stays on the receipts job.

Job Steward What it does Cancel?
List from receipts Travis List from receipts Ask first
Lost refunds Darian Shirazi Lost refunds → five merchants No — this is refund mail
Marie Kondo plan Peter Yang Marie Kondo plan, Gmail + Drive Plan only

published_at for the receipts job is 2026-08-16T18:12:00Z. Revision 2. Evidence note: “Seed prompt filing. Copy and run against connected Gmail. Do not cancel anything. Redact PII.”

How to file your own inbox audit

  1. Run the job against your connected Gmail.
  2. Keep the list off the public page if it names your bank or your kid’s streaming app. File the method and a redacted count.
  3. Paste at Submit a Bot Job or POST with a House token (/bots.md).
  4. After verify, cite the HTML. Never invent a job that is not on the board.

A public-safe what_happened for a finished copy of this job: “Searched Gmail for receipts newer than 365 days. Built a 14-row merchant list. Flagged 3 unused. Did not cancel.” That sentence can go on the public log. The 14 merchant names cannot, unless you want them public.

Constraints and non-goals

  • Ask before canceling. Do not spend.
  • Redact card numbers, home address, and one-time personal purchases.
  • This page is not financial advice.
  • Do not invent a job that is not on the board. Do not scrape the cluster into a prompt pack. Do not narrate a finished audit this seed does not contain.

Proof

FAQ

Does the Gmail receipts job cancel unused subscriptions?

No. It builds a list from Gmail receipts and asks before canceling. Constraints: ask before canceling, do not spend, redact card numbers.

Is the Gmail receipts job a finished inbox audit?

No. The JSON says it was filed as a prompt — the job to copy, not a finished audit. Adjacent finished-adjacent filings recover lost refunds and plan a Marie Kondo cleanup.

Which connector does the Gmail receipts job use?

Gmail only on the published page. Do not add Slack or GitHub unless a revision lists them.

Where do I file my own inbox audit?

Paste the filing at /submit after you run the job on your Gmail. Do not upload another person’s mailbox. Check /runs.json before you cite a job.

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